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Critical Mistakes That Could Ruin an Event You are Organising

Critical Mistakes That Could Ruin an Event You are Organising

When you organise an event, and it becomes a huge success, everyone will be congratulating you for what you did. However, if it turned out to be a disaster, you can expect people to come running after you and blame you for the failure. Therefore, you cannot give anyone the smallest reason to blame you.

When you organise an event, and it becomes a huge success, everyone will be congratulating you for what you did. However, if it turned out to be a disaster, you can expect people to come running after you and blame you for the failure.

Therefore, you cannot give anyone the smallest reason to blame you. In the world of social media where it is easy to pick things apart, even minor details could be a big deal. You need to prepare well for the event and avoid these potential mistakes.

Terrible communication

In organising a big event, you need a team. You cannot do everything alone. You also need to communicate well with them. Have a checklist of everything you need to finish. Make sure that you adequately assigned the tasks to the committee. List the details of their responsibilities and create a page where you can note the updates. If you communicate with suppliers or managers, you need to have everything in writing. You need to sign that document along with the person you are dealing with so that you can use it as a reference if there is any question later regarding the transaction.

Lack of Plan B

Contingency planning is also crucial in any event since you cannot expect things to go the way you want. If something goes wrong, you need to know what the next step is. What if not many people bought tickets? What if the VIPs arrived late? What will you do if the food did not taste great? You would need a clear plan if things failed.

Failure to market the event

Letting people know about the event is crucial to its success. If you do not advertise it well, you might not make back the amount you spent. You do not need to pay a lot for marketing anyway since you can use social media as a free advertising platform. Give people a reason to come and spend their money on this event.

Lack of staff

You need committee heads, but each committee also requires people to be a part of the team. You cannot reduce the number of members for every group if you know the sheer size of their responsibility. Things could end terribly if you need to move things around, but you do not have enough people doing the job.

Low-quality equipment

If you are putting on a show like a concert or a stage play where you expect hundreds of people to come, you cannot settle for low-quality equipment. You need the best lighting possible to make the place come to life. You also need a sound system that lets people at the back hear the audio. The other aspects of the event might fail, but the show needs to be perfect. You can contact a quality audio visual equipment supplier now if you do not want to compromise this part.

By avoiding these mistakes, you will have a fantastic event.

 

Image: Unsplash.com

Susan E. Lopez
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